Maximize Efficiency with ACA-Track’s Comprehensive ACA Compliance Features

As healthcare regulations continue to evolve, managing ACA (Affordable Care Act) compliance becomes increasingly complex. Organizations of all sizes face challenges when it comes to tracking employee hours, determining eligibility for health plans, and ensuring timely and accurate reporting to the IRS. Fortunately, ACA-Track offers a comprehensive, automated solution to streamline ACA compliance, minimizing the risks of penalties and administrative burdens. By using ACA-Track, businesses can maximize operational efficiency while staying fully compliant with ACA requirements.

Addressing the Core Challenges of ACA Compliance

Many businesses struggle with the intricacies of ACA compliance, especially as they grow or deal with a variety of employee types. Common challenges include:

Tracking a Diverse Workforce: Employers must monitor hours worked for full-time, part-time, variable-hour employees, and other classifications. Keeping track of these hours accurately across different systems is a complex task.
Manual Reporting: Traditional methods of handling ACA reporting, such as manually compiling data from payroll or HR systems, can be time-consuming, error-prone, and inefficient.
Changing Regulations: ACA regulations can change annually, creating an additional layer of complexity for businesses trying to stay compliant. Many companies struggle to keep up with these changes and may inadvertently miss important updates.

How ACA-Track Simplifies ACA Compliance

ACA-Track is designed to address these challenges and more by automating key compliance tasks, reducing errors, and ensuring that businesses can stay on top of ever-evolving ACA requirements.

Seamless Data Integration: ACA-Track integrates smoothly with existing payroll, HRIS, and timekeeping systems. This means no more manually transferring or inputting data from multiple sources—ACA-Track does it for you. Whether you use time clocks, mobile apps, or other tracking methods, ACA-Track consolidates the data into one place for easy access and reporting.
Real-Time Eligibility Monitoring: With ACA-Track, employers can monitor employee eligibility for health benefits in real time. The system automatically calculates full-time equivalents (FTEs) and flags employees who reach the eligibility threshold. This proactive monitoring ensures that no one is left out and helps avoid fines for failure to offer coverage.
Automated ACA Reporting: ACA-Track automates the creation of the necessary IRS forms (1094-C and 1095-C) and ensures that all employee data is included. No more manually calculating codes or gathering data from multiple departments—ACA-Track does it all in one place. This means less time spent on reporting and more time spent focusing on your business.

Efficient Error Detection and Correction

One of the most significant risks for businesses is submitting inaccurate ACA data. ACA-Track helps mitigate this risk by performing comprehensive data integrity checks on all inputs, ensuring that your reports are accurate and compliant. If any discrepancies are detected, ACA-Track automatically flags them and provides alerts so that they can be addressed before submission to the IRS. This proactive error detection significantly reduces the chances of facing penalties for incorrect filings.

Moreover, ACA-Track makes error correction easier. If the IRS flags any of your reports, the system enables you to make corrections directly in the platform without needing to resubmit or go through a lengthy manual process. ACA-Track’s error correction process ensures that you can quickly resolve any issues and avoid delays in submitting compliant reports.

Dedicated Support and Training

One of the standout features of ACA-Track is the personalized support and training it offers. Each customer is assigned a dedicated account manager who is available to guide you through every step of the ACA compliance process. Whether you need assistance with interpreting regulations, configuring reports, or resolving errors, your dedicated account manager is there to help.

In addition, ACA-Track offers comprehensive training to ensure your team understands how to use the platform effectively. Training resources and support materials are available, allowing your organization to fully leverage ACA-Track’s capabilities. With no recorded greetings or complicated phone menus, you’ll always have direct access to the support you need—when you need it.

Secure and Reliable Compliance

Data security is a top priority for ACA-Track. The platform is hosted in an SSAE 16 SOC 2 compliant data center, ensuring that your data is protected according to the highest industry standards. ACA-Track encrypts personal identifying information, so even in the unlikely event of a data breach, sensitive data remains safe. Additionally, all data transfers are conducted via secure HTTPS connections, ensuring your compliance data is always protected.

With ACA-Track, businesses don’t just benefit from a powerful ACA compliance tool—they gain peace of mind knowing that their data is secure and their reporting is accurate and timely.

The Flexibility and Scalability of ACA-Track

Whether your organization is large or small, ACA-Track is designed to scale with your needs. The platform can easily handle multiple EINs, complex employee classifications, and large amounts of data. Whether you’re a small business just starting to navigate ACA compliance or a large enterprise with complex reporting needs, ACA-Track has the tools and resources to support you. The software’s flexible configuration options allow you to customize the platform to your specific reporting requirements, including:

Measurement and Stability Periods: Customize the start and end dates for measurement, administrative, and stability periods to ensure compliance with ACA regulations.
Variable Hour Tracking: ACA-Track tracks hours worked for all types of employees, including variable-hour employees, ensuring you meet ACA eligibility requirements for all staff.
Waiver and Affordability Tracking: Keep track of employee health plan waivers and monitor affordability percentages to ensure compliance with ACA standards.

Why ACA-Track is the Right Solution for Your Business

ACA-Track is more than just a compliance tool—it’s a comprehensive solution designed to make ACA compliance simple, accurate, and stress-free. With automated tracking, reporting, and error correction, ACA-Track saves businesses valuable time and resources while ensuring compliance with complex regulations. Whether you’re dealing with a small workforce or a large and diverse group of employees, ACA-Track offers the scalability, flexibility, and reliability you need to stay compliant with the ACA.

If you’re looking for a proven solution to streamline your ACA compliance process, ACA-Track is the answer. Contact us today to learn more about how we can help you maximize efficiency, reduce penalties, and ensure your business remains ACA-compliant.

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