Maximize Your ACA Compliance with ACA-Track’s Advanced Features
As healthcare regulations become more complex and penalties for non-compliance rise, it is essential to have a reliable and effective ACA compliance solution. ACA-Track offers an advanced, easy-to-use platform that automates the entire ACA compliance process—from tracking employee hours and eligibility to generating IRS-required forms and managing audits. But what sets ACA-Track apart from other compliance tools? Let’s take a closer look at the advanced features that make ACA-Track the perfect partner for your business.
Advanced Employee Tracking Capabilities
At the core of ACA compliance is the need for accurate tracking of employee hours. The ACA requires employers to offer health insurance to full-time employees, defined as those working an average of 30 hours per week. However, employee status can change over time—particularly for variable-hour employees or those with fluctuating work schedules. This can create significant challenges for employers when determining who qualifies for health coverage under ACA guidelines.
ACA-Track simplifies this process by automatically tracking all employee hours across different systems. Whether your employees clock in using a mobile app, time clocks, or manually-entered time sheets, ACA-Track aggregates the data into one comprehensive system. The platform collects hours worked from various sources, ensuring that every employee’s work time is accounted for—whether they are full-time, part-time, or variable-hour workers. This robust tracking functionality makes it easy to stay on top of eligibility requirements and helps you avoid costly penalties due to misclassification of employees.
Automated Eligibility Monitoring
Determining whether an employee is eligible for health benefits can be a complex task. The ACA stipulates that employees who work an average of 30 hours per week must be offered employer-sponsored health insurance. However, the measurement periods, rules for new hires, and ongoing eligibility requirements can be difficult to manage without the right tools.
ACA-Track automatically tracks employee eligibility and provides real-time alerts when an employee surpasses the 30-hour threshold for full-time status. This proactive monitoring helps businesses stay compliant by ensuring they offer health benefits to eligible employees before penalties arise. Additionally, ACA-Track keeps track of events like waivers, leave, or changes in employee status, so employers are always aware of their workforce’s eligibility at all times.
Seamless Integration with Payroll and HR Systems
Many companies already use payroll systems and HRIS (Human Resources Information Systems) to manage their workforce. ACA-Track is designed to integrate seamlessly with these existing systems, reducing the need for manual data entry and eliminating the risk of human error. Whether you use automated timekeeping systems, spreadsheets, or manual time sheets, ACA-Track can easily import data from multiple sources and standardize it for ACA compliance.
By syncing with payroll and HR systems, ACA-Track ensures that your employee data is always up-to-date, reducing the chances of costly errors in eligibility determinations or reporting. This integration also helps streamline reporting, as all the necessary data for generating IRS-required forms, such as the 1095-C and 1094-C, is already in the system.
Automated IRS Reporting and Error Resolution
Filing ACA-related forms with the IRS can be daunting, especially for businesses with large employee bases. IRS Forms 1095-C and 1094-C are essential to document compliance, but they require meticulous attention to detail to avoid penalties. Incorrect filings or missing information can result in significant fines and compliance issues.
With ACA-Track, businesses can automate the generation of these forms, ensuring that they are always accurate and filed on time. The platform calculates the required codes for each employee, generates the forms, and submits them directly to the IRS. ACA-Track’s error-checking feature ensures that all data is accurate before submission, flagging any discrepancies for review.
If errors are detected after submission, ACA-Track makes it easy to resolve them. The platform provides detailed error notifications and allows businesses to correct and resubmit forms without the need for multiple data loads or re-entry. This streamlined error resolution process minimizes the risk of penalties and ensures timely compliance with IRS regulations.
Dedicated Support for Every Step of the Way
When it comes to ACA compliance, navigating the complexities of the regulations can be challenging. However, ACA-Track offers exceptional customer support to guide businesses through every aspect of ACA compliance. Each ACA-Track client is assigned a dedicated Client Success Advisor who is available to answer questions, resolve issues, and offer strategic guidance on compliance.
Whether you need assistance interpreting ACA rules, correcting data discrepancies, or dealing with IRS penalties, ACA-Track’s dedicated support team is there to help. Clients can rely on their Advisor for personalized service, eliminating the need to wade through automated phone menus or long wait times. With ACA-Track, you have a reliable compliance partner who understands your unique needs and is committed to your success.
Enhanced Data Security and Privacy Protection
Security and privacy are top priorities when managing sensitive employee information. ACA-Track is built with advanced data security features to protect your organization’s confidential data. The platform uses encryption to safeguard employee data, ensuring that no personal information is exposed in the unlikely event of a data breach.
Additionally, ACA-Track operates in compliance with SSAE 16 SOC 2 Type 1 standards, ensuring that your data is stored and transmitted securely. This level of security is essential for businesses that handle large volumes of sensitive employee data, making ACA-Track a trusted solution for organizations looking to ensure both compliance and security.
Conclusion: Simplify Your ACA Compliance with ACA-Track
Managing ACA compliance can be overwhelming, especially for businesses with large or diverse workforces. With ACA-Track, companies can simplify the entire process—from tracking employee hours and monitoring eligibility to generating IRS reports and resolving errors. By automating these tasks and offering seamless integration with payroll and HR systems, ACA-Track ensures that compliance is effortless and that your organization stays ahead of any potential penalties.
With ACA-Track’s robust features, automated reporting, and dedicated customer support, businesses can be confident that their ACA compliance is in good hands. If you want to make ACA compliance easier, more efficient, and less stressful, ACA-Track is the solution you’ve been looking for.
